Executive Assistant II (Health Information and Records)

Department/ Hospital: Health Information and Records Department, United Christian Hospital
Pay: HK$19,764 to HK$24,023 per month
Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:
1. Perform duties in different functional areas which includes Medical Report Office, Medical Record Store, Admission Office, Death Certification Office and Statistical Office. 
2. Provide administrative and clerical support in functional areas of Health Information & Records Department. 
3. Support medical record management including retrieval, filing, assembling, tracing & dispatching of medical records. 
4. Perform receptionist duties. Handle enquiries and complaints from patient/ general public.
5. Handle data collection, data entry, and document filing.
6. Prepare email, letter, memo, meeting notes and correspondence.
7. Perform other duties as assigned by supervisors.

Entry Requirements:
1. Completed F.5/ S.5 with:
(a) 5 subjects passed in HKCEE including English Language (Syllabus B) and Chinese Language, or equivalent; OR
(b) 5 subjects in HKDSE attaining the level specified below:
(i) Level 2 in English Language and Chinese Language, and
(ii) Level 2 in New Senior Secondary subjects/ “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category)/ Grade E in Other Language subjects,
or equivalent.
 and obtained a diploma in a specialized function;
 OR
2. F.5 / S.5 AND relevant diploma in a specialized function with experience.

Preferred Attributes:
1. Good command of both spoken and written English and Chinese.
2. Good PC skills in MS Word, PowerPoint, Excel & Access.
3. Self-motivated, responsible, attentive to details and able to work independently.
4. Good communication and interpersonal skill and willing to work under pressure.

Remarks:
1. Please refer to https://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”.
2. Serving staff who completed F.5/S.5 or equivalent and have 2 years' relevant experience in HA may also be considered.

Please submit application on-line on or before 4 June 2026. For enquiries, please telephone 3949 4352 / 2208 0328.